In the Workbook Views group, click on the ‘Page Layout’ option.To make this easy, you can use the Page Layout View in Excel – which shows you in real-time how much data would be printed on each page of your report.īelow are the steps to get into the Page Layout mode and then reduce the column width: In many cases, you don’t need your columns to be too wide.Īnd since this is a direct determinant of how much data is printed on one page, you can save a lot of paper by simply reducing the column width.īut then, how do you know whether you have done enough or not? How do you know how much column width you should reduce to make everything fit on one page? Now, let’s see some methods you can use to fit all the data in a sheet on one page and then print your report on one page (or fewer number of pages) Adjust the Column Width (or Row height) Ways to Fit and Print Excel Sheet in One Page You can use the arrow keys to go to the next/previous page when in the Print preview mode. This would open the Print preview page where you would be able to see how many pages would be printed and what would be printed on each page. Or you can use the keyboard shortcut Control + P (Command + P if using a Mac)
This allows you to understand the things you can change to make sure you’re using the minimal number of paper while still keeping your printed report beautiful and legible.īelow are the steps to use Print Preview to see how the final print job would look like: You can simply check how the printed work would look and how many sheets will be printed. Print Selected Data only (or Set the Print Area)Ĭheck How Many Pages Would be Printed (Preview)īefore you set out to optimize the settings to print the Excel work in one sheet, it’s best to check the current state using the Print Preview.ĭon’t worry! You don’t have to print anything for this.Change the Scaling (Fit All Rows/Columns in One Page).Adjust the Column Width (or Row height).Ways to Fit and Print Excel Sheet in One Page.Check How Many Pages Would be Printed (Preview).
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